Registration/Attendance Rules

Expo East is an industry trade event open to SAAGNY and PPAI association members who are current in payment of dues and to officials of nonmember firms who qualify and whose names are placed on the Admittance List. Expo East is closed to the general public, to nonmember Suppliers who are not exhibiting, to unauthorized personnel of Distributor firms and to users of Promotional Products.

Distributors may register authorized personnel to attend all days of the Exposition. Sales Representatives (whether employees or independent contractors) may register only with their firm’s principal’s approval. Individuals under the age of 16 will not be admitted during move-in, show days or move-out. At Expo East each member Distributor firm is entitled to register at no charge, an unlimited number of registrants.

Supplier and Business Services Members not exhibiting at Expo East 2018 may register and attend free education for no additional cost. Supplier and Business Services Members not exhibiting at Expo East 2018 wanting to gain access to the exhibit hall floor must pay $250 per registration badge.

Any member who transmits or gives a member badge to a nonmember or to unauthorized personnel of member or nonmember firms or registers for admission such a person may be assessed $500 for each violation. If an exhibitor or any member of his staff gives or transmits an exhibitor badge to a nonmember or to unauthorized personnel of member or nonmember firms or registers for admission such a person, the exhibitor may be assessed $500 for each such violation and may forfeit space priority for future PPAI Events.
PPAI reserves the right to refuse admittance to anyone without cause or explanation. PPAI reserves the right to remove any attendee or exhibitor from the show without cause or explanation (no refunds will be given) and refused admittance into future PPAI events.  

PPAI ASSOCIATE, NONMEMBER ATTENDANCE AND FEES : Firms that are qualified PPAI Associate (formerly UPIC subscribers) may attend the PPAI Exposition. Regional, International Association Members, and Industry Subscriber Distributor Members may attend at no charge. Nonmember distributors (non-regional/international association distributor member and industry subscriber distributor) may register to become a PPAI Associate and attend at no charge by submitting to PPAI three invoice copies/letters of reference for $100 (merchandise, not samples) dated within the last twelve (12) months from three promotional products suppliers. The Association reserves the right to further investigate the attendance of nonmember firms and/or refuse admittance. 

ESCORTED EXPOSITION TOUR: Representatives of nonmember firms interested in becoming members may be accorded an escorted tour of the Exposition. Applications for such a tour should be made to the PPAI Expositions Department prior to Expo East 2018.

BUSINESS/SOCIAL EVENTS: Exhibitors, organizations, and participating registrants shall not hold business or social functions to which Distributors and/or Franchisers are invited during official exhibit hours or during any other PPAI event. Only exhibitors in good standing and authorized distributor members of PPAI are permitted to host a hospitality function at the Atlantic City Convention Center or in an official hotel. PPAI Show Management MUST approve all requests for a hospitality suite or public function space in advance.

SOLICITATION OF GOODS AND SERVICES: Only those firms registered at the Exposition as Exhibitors (member and nonmember) may solicit their goods and services. Specifically, non-exhibiting suppliers, guests and members of the press are prohibited from soliciting business during the Exposition. Violation of this rule can lead to immediate removal from Expo East 2018 and non admittance into future PPAI events.

WHEELED VEHICLES: All attendees are welcome to utilize wheeled carts or cases to carry their catalogs and other materials collected at the show. The carts or cases may only have two wheels with a wheelbase of no more than 12" from outside wheel to outside wheel. Collection boxes on carts can be no wider than the cart, or larger than 15" in any dimension. STROLLERS, DRUMS OR BARRELS WILL NOT BE ALLOWED ON THE SHOW FLOOR! PPAI reserves the right to remove any cart or case from the show floor at its discretion.

TAPING: All programs, meetings, sessions, seminars, trade shows and other events sponsored by PPAI are the exclusive property of PPAI and no one is permitted to record or reproduce such events, aurally or visually, by motion pictures, videotape recording, audio cassette recording or by any other means for commercial purposes without the express written consent of PPAI. The rule does not prohibit videotaping or other visual or aural recordings by an exhibitor of PPAI trade shows made entirely within the booth space leased by that exhibitor. In order to not interfere with normal show proceedings, all recordings done outside an exhibitor’s own booth shall be done prior to or after exhibit hours; any special expenses generated to be borne by the proponents/exhibitors.

Photography and/or videotaping of any display or product other than an exhibitor’s own is prohibited, unless written permission has been obtained from PPAI and the firm whose booth is being photographed/videotaped.

Consent to Use of Photographic Images - Registration and attendance at, or participation in Expo East or any association meetings or events constitutes an agreement by the registrant to fully consent to PPAI’s use and distribution (both now and in the future) of the registrant’s or attendee’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.

ASSUMPTION OF RISK: You assume any and all risks occurring before, during or after any PPAI or SAAGNY event held in conjunction with Expo East, including injury by any cause. You release PPAI, SAAGNY and its respective affiliates, agents and employees, from any related claims.

AMENDMENT TO REGULATIONS: Exhibitor and attendees shall observe and abide by any additional reasonable regulations made by PPAI, its officers and employees for efficient and safe operation of the Exposition. All regulations outlined in this document will remain in effect during the entire event. In addition to these regulations, those outlined in the Exhibit Space Application and Contract (for exhibitors only) will be in effect and enforced.

Any and all matter not specifically covered by either of these documents shall be subject solely to the judgment of PPAI, and may be amended at any time.

VIOLATION OF RULES AND REGULATIONS: A member who violates any of these rules and regulations is subject to an assessment of $500 for each violation and/or forfeiture of space priority for future PPAI Expositions. Repeated violation may result in loss of the right to exhibit or attend PPAI Expositions.

These are just excerpts from the full list of Expo East 2018 Show Rules & Regulations.

last revised 9/28/17

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